How do I use the same report format on multiple portfolios

[tomseeley]

I thought I knew how to do this but I don't.

I have used the Portfolio Editor to edit the standard Portfolio Performance report so that it lists my funds in the report according to asset classes and subclasses. I've done that with one of my global overall portfolios; my sort of "all in" portfolio. I've saved that portfolio with that report format. I've even memorized that version of the Portfolio Performance report.

How do I get all the other portfolios also to use that particular Portfolio Performance report format, with the groupings by asset classes and subclasses? All I can think of is to use the Portfolio Editor to recreate the format I want, one portfolio at a time!

There has to be a better way, but I can't find it.

[Mark]

Hi tomseeley,

I think there may be a terminology issue, but you can't edit the Portfolio Performance report using the Portfolio Editor...? You can arrange your investments/sub-portfolios with the Portfolio Editor, but the Portfolio Performance report is a report, which you can adjust the settings on, or change preferences. If you memorize a report, that memorized report will be available for you to run from anywhere.

Did you maybe create sub-portfolios with asset classes the way you want?

In the Portfolio Performance report, you can sub-total and list by a variety of items. You can run this report for any portfolio you want. I think I need some further clarification of the question to help better...

[tomseeley]

Mark,

You're right. I arranged assets in one of my "all in" portfolios, by asset and sub-asset classes. Now I want to use that report style, or format, or asset arrangement (not sure of the right term now, but not "edited"!) on another portfolio containing only some of the funds in the "all in" portfolio. And so forth.

I'll try playing around with saving a portfolio performance report that organizes one portfolio's funds the way I like, and make it organize another portfolio's funds the same way. That's what I'm trying to accomplish.

(...time passing...)

OK... here's what I just did.

I opened my 2015 portfolio containing all the funds I own this year. It is organized by asset and sub-asset class, etc. So when it opens, it automatically displays the Portfolio Performance Report for the year 2015 and all the funds are grouped acc to bonds/stocks/cash etc, along with sub-portfolios beneath those big categories as well.

Now I want that same portfolio performance report format, with those same asset and sub-asset classes and sub-portfolios, to apply to a different portfolio.

How do I do that?

Thx for helping.

Tom

[Mark]

Hi Tom,

Fund Manager has a few ways of organizing things.

1) There are "categories" called "Asset Type", "Investment Goal", and "Sector". You can assign the names to these categories, and assign your investments to a particular category. You can then report on them by category.

2) There are also sub-portfolios. You can set up as much hierarchy in these sub-portfolios as you wish. It sounds to me like you are using sub-portfolios to group your investments by what you're calling asset and sub-asset class. That is separate from the built in feature for asset types. Your sub-portfolio hierarchy, and what investments belong in each sub-portfolio are saved as part of your *.mm4 portfolio file. Each portfolio file has completely independent sub-portfolio hierarchy.

Notice, when you run a Portfolio Performance report you can sub-total by:

Sub-Portfolio
Symbol
Investment Type
Asset Type
Investment Goal
Sector

I think what I hear you asking is how can you have this same sub-portfolio hierarchy (that you're using for what you call asset/sub-assets) be used in a separate portfolio file (*.mm4)? Do you have multiple portfolio files? If this is your question, you can't use the sub-portfolio hierarchy from one portfolio file in a different portfolio file. You'd have to set up that desired sub-portfolio hierarchy in all the portfolio files where you want to use it. You can copy/paste sub-portfolios across portfolio files, so you could pretty easily do this. An easier alternative may be to use the built in category feature, and let the report sub-total by one of these categories for you. If you'd like to investigate this, see "Options / Category Labels..." and "Investment Properties... / Asset Type or Investment Goal or Sector". Asset Types and Sectors can also optionally be retrieved automatically from the internet, so you don't have to manually assign them to each investment. See "Edit / Internet Retrieve / Asset Type or Sector...". Once you have your investments assigned to your desired category, run your Portfolio Performance report, and either sub-total or list by that category.

[tomseeley]

Hi Mark,

Your #2 in your 2nd reply is right. I continue to mix up terminology! And for me that's maddening since I consider myself a literalist when it comes to terminology!

Anyway...yes grouping by subportfolio is what I'm doing. And yes, I do have multiple *.mm4 portfolios that I'd like all to be grouped by subportfolio the same way.

So now that I know all I can do is create the subportfolio grouping I want, one portfolio at a time, no problemo! I'll just do that. I have no objection at all. I'm just glad to know how it's done.

Thx