Importing Transactions from Southwest Securities

This dialog is available from the File / Import / Transactions / Southwest Securities... menu command.

Transaction data can be imported from Southwest Securities. Transaction, pricing and position data can be downloaded from Southwest Securities. You will be able to download transaction activity (BPS_Act_<xx>_mmdd.rpt) and position (BPS_POS_<xx>_mmdd.rpt) files. You can import these BPS_Act_<xx>_mmdd.rpt transaction files into Fund Manager using this command.

Video Tutorial: See the Tutorial on Importing Position/Transaction Files.

Getting Started Tip:

When first getting started, you may want to import positions as of a certain date, and then import transactions from that date forward. If you have all the transaction data available back to inception, you can skip importing positions, and just import all the transaction data.

BPS_Act File(s) to Import	Select which file(s) to import. You can either import a single file, or all the files in a single folder.
Accounts to Import from BPS_Act File(s)	Choose whether to import all accounts in the selected files, or only a particular account. Use the "Scan BPS_Act" button to fill in the list of available accounts in the importing file(s).
Date Range to Import	Choose the date range to import transactions.
Import into Fund Manager Portfolio	Specifies the portfolio where transactions will be imported into. Select a specific portfolio, or have Fund Manager match the account numbers from the importing file with the assigned portfolio account number. When this "matching" option is selected you can choose the "Create New Sub-Portfolios as Needed" option to have new portfolios created when a matching portfolio account number cannot be found.
Import Options	Specify whether to skip transactions that are already recorded. Also specify if new investments should be created when a matching investment could not be found. Fund Manager matches investments based on the symbol investment property, and the symbol in the importing file.

Press the "Next" button after filling in all of the above fields. The importing file(s) will be read in, and you will be taken to the Preview Importing Transactions page to see what transactions will be imported.

Notes:

When you have a new account, or investments in an account, Fund Manager can/will create these for you automatically when it finds them in your BPS_Act_xx_mmdd.rpt file(s).

Fund Manager matches up the account number in the BPS_Act_xx_mmdd.rpt file(s) with the account numbers of a sub-portfolio. When it finds a match, it then matches up a transaction based on the symbol in the BPS_Act_xx_mmdd.rpt file and the recorded symbol of investments in the sub-portfolio which matched up the account number.

If no sub-portfolio with a matching account number could be found, Fund Manager will create a new sub-portfolio. On the import dialog you specify under what existing sub-portfolio this new sub-portfolio should be created. See the options: "Import Into Fund Manager Portfolio: With Matching Account Number As BPS_Act Account" and "Create New Sub-Portfolios as Needed Under:".

If no investment with a matching symbol is found in the previously matched sub-portfolio, then Fund Manager will create a new investment file. Make sure the "Create New Investments As Needed" option is turned on when you do the import. Also, check the "Options..." button next to it to assign a folder for the newly created investments.

Once a matching investment is found, the transaction in the BPS_Act_xx_mmdd.rpt file will be imported into that investment.

See Also